Office of Accounting

The Office of Accounting is responsible for receiving tuition, room and board payments. We make sure that the College’s bills are paid in a timely manner, including any refunds due to your daughter; and we have a cashier’s window where students can cash checks, get change or just stop by with one of those questions that they don’t know who else to ask. Even when we don’t know the answer, we always do our best to help students find the person who can help.

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Office Hours

Our office hours are 8 a.m.- 5 p.m., Monday through Friday.

The cashier’s window is open from 11 a.m.-3 p.m., except on “pay day Fridays” when hours are 9 a.m.-3 p.m.

Students can cash personal checks up to $100, and we will also cash work study checks for any amount.

Students can get their photo IDs here. A new ID is free. If it is broken and presented, a replacement is free. If it is lost, the cost is $15 to replace the old one.

Billing

Tuition, room and board is to be paid in full one week prior to the start of classes.

Stephens does not have a payment plan; however, you may use the Tuition Management Systems (TMS) website to schedule payments. They charge a handling fee of $52 per term. They submit your payments to us twice a month, and when these are received we apply them to your student’s account.

When a credit balance exists on your student’s account we automatically generate a check that will be available for pickup at the Accounting Office on Friday, usually between 12 p.m. and 3 p.m. This check will be made out to the student unless the student requests otherwise. If the check is not picked up after a week, we will mail the check to the student’s permanent address. Please remember to update your address information. We also offer a refund debit card through Commerce Bank.

Please call the Accounting Office for additional information. Transcripts are not available until all accounts are paid in full.

Dates to Remember

Early November

Students are allowed to register for classes for spring term. They will meet with their advisers, decide on their course schedules for the following term and complete their registration online using MyStephens.

If a balance exists on their account, they will not be able to complete the registration process. This may have an impact on their ability to get in classes they need or want. Students should talk to us immediately so we can try to find a solution to any problems preventing them from completing the process.

January

You should complete the FAFSA as early as possible. The Financial Aid Office uses that information to determine student awards for the next year, and the ability to obtain some grants may be affected by the timeliness of your student’s FAFSA submission.

Late January

We will send you or your student a 1098-T. This will provide important information to you as you prepare your income tax return and determine any education credit you may be able to claim.

Early April

Students register for the following fall term (just like the process in November). Any adjustments to tuition, room or board will be announced prior to students registering.