Student Employment During the School Year
Brief Explanation of Types of Student Employment
Only students with Federal Work-Study (FWS) or Stephens Employment (STEM) are eligible for work-study employment. You must have filed a Free Application for Federal Student Aid (FAFSA) for the current school year by the March 1st deadline to be considered for these grants. The Financial Aid Office determines your eligibility for FWS or STEM based on your FAFSA.
There are numerous on-campus work-study positions for which anyone with FWS or STEM can apply. Only students who have FWS are eligible to apply for the community service positions. Please visit Work-Study Job Listings to review all of the work-study job descriptions.
If you want/need to work, but are not eligible for FWS or STEM, please stop by the Office of Career Development (Stamper Commons) or contact Amanda Purchase Roberts at [email protected] to request part-time work assistance.
- Expect an email from the Financial Aid Office during the summer months. This letter will verify that you have been awarded FWS or STEM and will explain the work-study program. It will contain the password you'll need to complete and submit the online Work-Study Job Application.
- Look at the Work-Study Job Listings to determine the positions in which you have the most interest.
- Complete the online job application and submit it to each supervisor who has an available position in which you are interested. Supervisors accept applications at different times which will be indicated within their job listings. You will only be able to submit applications to them during their specified application periods and when they have positions available.
- Expect interested supervisors to contact you to schedule interviews. If you have not heard back from them within two weeks of submitting your application, conduct a follow-up through e-mail or by phone.
- You will receive a Student Employment Form in your campus mailbox as soon as you arrive on campus. Complete the "Student Information" section at the top. Take this form with you to your job interview(s)/meetings with your supervisor.
What to Do After You've Been Hired
- Ask your new supervisor to complete the "Hiring Information" section of your Student Employment Form.
- Once your supervisor has completed the "Hiring Information" section, take your Student Employment Form to the Human Resources Office in order to complete your tax forms and I-9. *Be sure to take two forms of identification with you to the Human Resources Office.*
- After Human Resources has signed off on your Student Employment Form, take it to the Financial Aid Office for final approval and issue of your Work Permit. It is very important you have a Work Permit prior to beginning work.
- Take your Work Permit to your supervisor and schedule your first day of work.
- Take your job seriously. This is just like any other part-time job. You are expected to show up on time, dressed appropriately, ready to work. Remember that you can be terminated from this job if you are not meeting your supervisor's expectations.
- Get Paid! Make sure to log your time accurately. If you falsify hours worked, you can be removed from the Work Study Program.
- Pick up your paychecks at the Accounting Office (214 LRW).