Office of Accounting
The Office of Accounting is a four-person department located at 206 Lela Raney Wood (LRW) Hall. We are responsible for a variety of fiscal matters, including receiving and recording all payments to the College, issuing student tuition bills, and ensuring the College’s bills are paid in a timely manner.
- Tuition billing
- Payment plans
- Student refunds
- Student IDs
- Parking permit payments
- Other services
The Accounting office handles the billing of tuition and other fees and charges to student accounts. Student account statements are generated monthly and mailed to the student’s permanent address on file. Tuition, room and board are expected to be paid in full one week prior to the start of classes. If a balance exists on an account, the student will not be allowed to register for classes, graduate, or obtain transcripts until the balance is paid in full.
Payments can be made in-person at our office during the hours listed above, by mail at the address at right, or by phone. We accept payments by cash, check, Discover, Mastercard, Visa, or American Express.
Writing a check without sufficient funds is a violation of state law and the violator is subject to prosecution. A check returned to the College due to insufficient funds will result in a charge of $25 plus the amount of the check.
Stephens College does not offer any direct payment plans. However, students and their families may use Tuition Management Systems (TMS) to schedule payments. TMS charges a handling fee of $47 per term. Payments are submitted to us twice a month, at which time we apply them to the corresponding student accounts.
Please see the Curriculum Catalog for policies regarding “Payment Options,” “Failure to Pay” and “Transcripts.”
When a credit balance exists on a student account (you can check your account balance via MyStephens), we automatically generate a check that will be available for pick up from the Accounting office on Fridays, usually between 12 and 3 p.m. Refund checks are made out to the student unless otherwise requested in advance by the student. If checks are not picked up after a week, they will be mailed to the student’s permanent address on file.
We also offer a refund debit card through Commerce Bank. These cards offer access to a student refund without the need to pick up and deposit or cash a physical check. To obtain a refund debit card, please complete this form.
The Office of Accounting issues a student identification card to you with your arrival on campus. Freshmen and transfer students receive their Stephens ID during orientation, and returning students continue to use the ID issued to them when they first arrived at Stephens.
The ID admits students to all campus facilities and activities, including the cafeteria, health services, the library, and picking up or cashing checks. The ID can be used at the cafeteria, Stars Café, Student Union, and Susies Campus Store to utilize the student’s meal plan and flex dollars.
Please guard your student ID carefully and never lend it to anyone. If you lose your ID, report it immediately to the Office of Accounting. To replace it, you will be charged $15. If it breaks and you bring in the broken ID, it will be replaced free of charge.
Due to limited parking, all vehicles utilizing campus parking lots must be registered. To register, remit the fee payment to the Accounting office. Take the receipt to the Security office, present your proof of registration or a valid insurance card, and receive a parking permit. Mobility-impaired students with special parking needs should contact Student Services for special parking information. Motorcycles also must be registered and may not be brought into or stored inside buildings. There are no reserved spaces; however, there are plenty of spaces available in the designated parking lots.
Students who wish to park on campus are required to purchase a parking permit at a cost of $78 per academic year. Employees may purchase hangtags or renewal stickers via payroll deduction (contact Human Resources at extension 4172) or via cash, check or credit card in the Accounting office.
For more information regarding motor vehicle and bicycle regulations, including parking, contact Campus Security (ext. 4299). For more information regarding city-wide regulations, contact the Columbia Police at (573) 874-7652.
In late January, the Accounting office prepares and mails IRS Form 1098-T to the permanent address on file for any student for whom the tuition paid during the previous calendar year exceeds financial aid received. This form provides important information to the student and/or their parents for income tax preparation.
The Accounting office is available during the hours posted above for any questions or other discussions regarding student tuition and billing, or other financial questions and concerns Stephens College students may have.
The Family Educational Rights and Privacy Act (FERPA) prohibits the Accounting office from speaking to parents or anyone else regarding a student’s account unless that student has signed a release indicating she is willing to allow us to do so. Forms that permit us to talk to parents or others without the student present are available from the Registrar’s office. We encourage students and parents to talk about completing this release. For more information on FERPA, please click here.