A student ID is needed to checkout all items from the library. All Hugh Stephens Library materials have the due date clearly stamped or written. Students will also be informed verbally of the due date or due time when checking out. It is an individual's responsibility to return materials in a timely fashion.
All Hugh Stephens Library materials have the due date clearly stamped. It is an individual's responsibility to return materials in a timely fashion. When library materials become overdue, the library will send an overdue notice as a courtesy reminder. Materials not returned by the billing date will be billed at the Stephens College Accounting Office and will appear on your monthly statement. We encourage students not to check out materials for friends. Whomever the material is charged to is responsible for any fines.
The due date for books is typically 30 days from the day of check out. Reserve materials circulate for 2, 4, 24 or 48 hours and most are for library use only. Reference materials and periodicals do not leave the library.
If a longer loan period is need, materials may be renewed. The loan will be extended to the next due date. Books may be renewed through "Arthur", the online catalog, by clicking on View Your Own Record/Renew Items and following the instructions given on the computer screen. Materials received though InterLibrary Loan may be renewed only upon consent of the lending library.
Books -- MOBIUS, Arthur, and Interlibrary Loans
Borrowing materials from another academic library is a privilege, not a right. Borrowers must abide by the rules, guidelines and policies of the lending library. Abuse of this privilege may result in a library revoking your circulation privileges.
Any transaction a borrower makes at another library is that borrower's responsibility.
Borrowers requesting books via Inter Library Loan are bound by the policies of the lending institution.
Reserve Materials General Policy
Many faculty members place materials on Reserve for student use. This system allows everyone in a class equal access through use of short-term checkout periods. Reserves are available for check out at the Circulation desk of Stephens Library. Loan periods are set by the professor at 2-hour or 4-hour “In Library Use Only” items; or 24-hour or 48-hour loan items which a student may take out of the Library for that checkout period.
Reserve material loans are restricted to currently enrolled students and currently employed faculty and staff members. A borrower’s record must be clear of all fines, bills, and blocks to check out Reserve items. Borrowers are limited to 3 Reserve items at a time.
As reserves are short-term checkouts, borrowers are responsible for observing the length of checkout time allotted, and whether the item is “In Library Use Only” or whether the item may leave the Library. Tags on each item will show this information and also alert that fines will occur for overdue items.
Non-receipt of overdue and billing notices does not exempt users from fines or replacement costs. All Library notices are sent to official Stephens email accounts. Students, faculty, and staff are responsible for checking their Stephens College email regularly.
The borrower is responsible for overdue, missing, billed, or damaged materials. Fines and replacement costs will be assessed accordingly. To avoid fines and fees, please return Reserve items to the Library Circulation desk before they are overdue. In the event that the Library is closed, please use the drop-box at the front of the Library between the two front doors to return Reserve items. Overdue Reserve items will automatically trigger a Library block, and billed items and assessed fines will be entered into My Stephens/PowerCampus.
Fines and replacement costs for Reserve items can be paid by cash or check at the Stephens Library Circulation desk. The Library will order any needed replacement copies. Please contact the Library at 573 876-7182 or [email protected] concerning a lost or damaged book or other Reserve questions.
Reserve Information For Faculty:
To place an item(s) on Reserve, please fill out this Reserve form and send it along with the item to the Library Circulation Department, campus box 2054, or drop off materials at the front desk of the Library. Please allow 3 working days for materials to appear on Reserve for student use.
Stephens Library will not replace faculty member’s personal copies, nor departmental copies, of books, documents, kits or media items, that have been lost or damaged while on Reserve, for a cost greater than $150.00 per item.
Due to privacy concerns, sign-in sheets for student checkout to track course Reserves will not be used. Exceptions are made for sign-in sheet use for faculty committees, or groups such as Mortar Board.
Information for Faculty about copyright compliance issues for Reserve materials:
Items appropriate for Reserves include Stephens Library materials or legally acquired materials from a faculty member’s personal collection. Stephens Library will work to acquire items that can be purchased for the Library’s collection and then placed on Reserve for a class. Purchasing materials assures copyright compliance for placement on Reserves. Stephens Library cannot place on Reserve books or other items that have been borrowed through MOBIUS or Interlibrary Loan.
Each faculty member is responsible for checking for fair use, or obtaining copyright permission if necessary. If copyright permission is needed for a reserve item and the Faculty member did not obtain permission, then the Library will obtain permission. Those costs will be billed back to the faculty member’s department’s printing/copying account.
Please contact the Circulation desk at Stephens Library if a sample form letter is needed to obtain copyright permission from a publisher or a copyright owner/holder, or a Fair Use checklist to see if the project falls under fair use. The contact information for Circulation is 573 876-7182 or [email protected].
Stephens Reserves accepts photocopied copyrighted materials for reserve purposes according to copyright fair use guidelines. Copying should not substitute for the purchase of books, publishers’ reprints or periodicals. Educational use is not automatically fair use. It may be considered infringing on copyright if the use substantially interferes with the copyright owners/holders right to profit from their creative endeavor.
Examples of photocopied materials requiring permission include:
Repetitive Copying: The classroom or reserve use of photocopied materials in multiple courses OR in successive years will normally require advance permission from the owner of the copyright.
Consumable Works: The duplication of works that are consumed in the classroom, such as standardized tests and booklets, answer sheets, exercises, and workbooks, normally requires permission from the copyright owner.
Copying shall not be used to re-create or replace anthologies, compilations or collective works.
Course packs: require proof of copyright permission to place on Reserve initially, and subsequent permissions are needed for each of the various materials for successive placement on Reserve in the future.
Remember that Stephens Library will work with any faculty or staff member to acquire copyright compliant Reserve materials.
and Billing Procedures
When library materials become overdue, the library staff identifies the overdue material and checks the library stacks. As a courtesy reminder, an Overdue Notice is sent for all overdue materials. For reserve materials, the Overdue Notice will notify a borrower that if the item is not returned by the billing date (3 days from receipt of notice) the borrower will be charged a non-refundable $10 overdue fine in addition to a replacement fee for each item. If the reserve material is returned by the billing date in good condition, only the overdue fine will be charged.
A replacement fee will be charged for each item still checked out after the billing date (see chart below for amounts). All replacement fees and overdue fines are charged to a student's My Stephens/PowerCampus
account and will appear on the monthly statement.
Replacement Fees and Overdue Fines
Replacement fees for MOBIUS books are set by the loaning institution and are non-negotiable. The following fees represent reasonable replacement costs for materials and are not intended as punitive. The replacement fee is levied for EACH lost item and is not refundable. The following are the replacement fees for Stephens College items only:
Regular circulating books
$70 per item
Educational Resources: Children's Literature
$30 per item
Educational Resources: Curriculum Kits
Replacement fees reflect the actual cost of replacement and may be as much as $500.
(Regular-sized, photocopied, or audio/visual material)
$70 flat replacement charge;
possible $10 overdue charge.
(VHS, DVDs, CDs, or CD-ROMs)
or cost of replacement per item
If you have any questions regarding the overdue policy or procedure, please contact the Circulation Manager at 876-7182 (extension 4182) or [email protected].