The Student Life division oversees the co-curriculum which includes experiences and activities designed to enhance and enrich areas of students’ lives, such as interpersonal relationships, ethical and spiritual development, and wellness. You are encouraged to get involved in the many opportunities at Stephens College. This involvement can provide a rich source of new friendships, new ideas and skills, and an enlightened understanding of yourself and others
Office of the Vice President for Student Services :: Accounting :: Campus Security :: Career Development Office :: Student Employment :: Counseling Services :: Food Service :: Telephone Service :: Religious Life :: Office of Residence Life :: Office of Student Leadership and Campus Programming ::Leadership Award Policy :: Student Computer Center :: Student Health Services
Office of the Vice President for Student Services
The Office of the Vice President
for Student Services is the place to go for general information on just
about anything in student life. Questions about policies and procedures
can be referred to this office. The Vice President for Student Services
office, 223 Stamper Commons, ext. 4212, works with all student life departments
to assist you with your in- and out-of-class needs.
Your student identification card is a very important item. It admits you to all campus facilities and activities (including food service) and to check out library books and cash checks. Guard your student ID carefully. NEVER lend it to anyone.
Freshmen and transfer students are issued a Stephens ID during orientation. Returning students continue to use the ID issued to them when they came to Stephens.
If you lose your ID, report it immediately to the Accounting office. To replace it, you will be charged $15. Places and situations on the Stephens College campus that require an ID include:
• Health Services
• Recreational activities
• Picking up/cashing checks
Due to limited parking, all vehicles utilizing campus parking lots must be registered with the Accounting office. To register, you must complete a parking card with all car information. A fee of $78 is required to obtain a sticker. Mobility- impaired students with special parking needs should contact the Vice President for Student Services for special parking information. Motorcycles also must be registered and may not be brought into or stored inside buildings.
Parking Fines and Towing
There are no reserved spaces. Vehicle registration does not guarantee that a space will be available in the lot desired. Please read all signs posted in college parking lots.
Motor Vehicle and Bicycle Regulations
1. All vehicles parked on the Stephens College campus must have a parking permit. Guests to the campus should park in designated visitor spaces.
2. Student permits must be displayed on the lower left corner of the rear window. Faculty/staff hangtags must hang visibly from the mirror.
3. Unauthorized vehicles parked in handicap spaces will be ticketed and towed by the Columbia Police Department.
4. Vehicles parked in RD spaces will be towed in one hour at the owner’s expense.
5. Parking fines will be assessed to your student account. Multiple violations will result in a student being referred to Judicial Board. Parking fines will be as follows:
1st ticket: warning
2nd ticket: $10 fine
3rd ticket: $20 fine
4th ticket: $35 fine
5th ticket: $50 fine and vehicle restraint (booting)
6 . Vehicles with no sticker or hangtag can be towed on the first offense.
7 . Vehicles driving on sidewalks will be towed or restrained (booted) and receive a $50 fine with no prior warning.
8 . Motorcycles must comply to vehicle regulations.
9 . Bicycles should be registered with the City of Columbia. They should be walked on campus at all times and are subject to the same ticket policy as vehicles. Bikes do not belong in buildings and will be confiscated by the building manager if found inside. Columbia has very specific bike rules that apply to all bicyclists in the city.
10. If your car is missing, contact Campus security (ext. 4299) or the Columbia Police at 874-7652.
Failure to Pay College Accounts
Students with past due tuition accounts on November 1 of the first semester and April 1 of the second semester are subject to immediate financial suspension unless clearance is obtained from the Office of Accounting.
In the case of the EFT 10-month installment payment plan, no monthly finance charge will be added as long as required payments are made as scheduled. In addition, a monthly finance charge of one percent (12 percent annual percentage rate) will be charged to non-EFT accounts.
A hold is placed on the transcripts of students with past due accounts and is removed only when the obligation is paid in full. Stephens College will not release the transcript or degree of anyone subject to such a hold. (See previous section for stop charge information.)
Writing a check without sufficient funds is a violation of state law and the violator is subject to prosecution. A check returned to the College due to insufficient funds will result in a charge of $10 plus the amount of the check.
goal of Stephens College Security is the personal safety of students, faculty,
staff and visitors as well as the protection of our property. Although security
personnel are trained and qualified, they are not certified law enforcement
officers and as such do not carry weapons, have arrest powers or investigate
crimes. However, they do work in close cooperation with the Columbia Police
Department in the event of a reportable crime. They patrol the campus for
unusual occurrences and serve as visible deterrents. They control and regulate
parking, open buildings for staff and students, and perform other duties
that may arise. Security personnel also provide security escort for students,
faculty and staff within the campus confines after dark. Security may be
contacted 24 hours a day, year-round at 876-7299.
The Stephens College Security staff enjoys an excellent relationship with the Columbia Police Department. Our personnel encourage students and staff to report any incident to the Columbia Police Department that would be of a serious nature. On an annual basis, the Crime Prevention Unit of the Columbia Police Department is invited to conduct a security survey of the campus. From the results of this survey, the College is given a list of recommended changes that could be made in various areas. For example, lighting and landscaping have been altered to increase campus safety.
The primary goal of the Security staff is the protection of our people and property. We encourage you to take advantage of this service. For a more detailed explanation of security procedures, you may request a copy of the Stephens College Security Manual from the Facilities Office.
Stephens College complies with the provisions of the Student Right-to-Know and Campus Security Act (PL102-542). If you have any questions concerning your rights under this federal statute, please do not hesitate to contact the Office of the Vice President for Student Services for further information.
Campus Facilities Access
Campus facilities are open at posted times only. By calling security, you may gain access to some locked facilities. Information concerning visitors and their responsibilities are located throughout this publication. To gain access to appropriate buildings you may be asked to show ID.
Policy on Student Access to Closed Buildings
GOAL: To provide students access to special academic work areas (i.e. fashion and art studios) at times other than normal working hours while maintaining safety and security.
1. Buildings will be closed at specified times. These times are listed in the Security manual and Within the Ivy. Security staff will make an interior building check at closing.
2. Students on an approved list working in a building at closing time will be allowed to remain indefinitely.
3. Students on an approved list who request entrance into a building after closing time will be let in from closing until midnight and then may stay indefinitely.
4. Students not on an approved list will not be allowed in after closing.
5. Student requests for entrance after midnight will not be allowed.
6. Students are encouraged to work with other students and avoid being alone in a building after closing. Students also are encouraged not to jeopardize their safety or the safety of others through unsafe acts (i.e. propping open an outside door or inviting in unapproved guests).
7. When possible, Security will frequently check those buildings where students are working after hours.
Campus Security Escort
One of the most important functions performed by Stephens College Security is to escort students, faculty, and staff around campus after dark. We strongly encourage you to call for an escort anytime you need to move around campus at night. Call 876-7299 or simply use the drive-up phones located at each parking lot to contact security. In most cases, the response time will be less than five minutes, but calling in advance would help guarantee prompt service.
Personal safety is everyone’s responsibility. Although Stephens College continually reviews and improves security measures on campus, we encourage you to use good judgement and common sense so that your actions do not contribute to unsafe situations. Stephens is located in an urban area which means that you should take the following precautions:
When walking on campus:
1. After dark, always go out with friends. NEVER WALK ALONE AT NIGHT.
2. If you go out at night and/or return to campus and have no one to accompany you, call Security for an escort. The number is 876-7299. If you need security during regular working hours (8 a.m.-5 p.m., M-F), call 876-7299.
3. After dark, stay in well-lighted areas and on sidewalks.
In residence halls:
1. Always lock your door when you leave, even if it is only for a minute.
2. Always lock your door when sleeping.
3. Report any strangers to residence hall staff.
4. Do not lend your keys to anyone.
5. Report lost keys immediately to residence hall staff.
6. Report any theft or unusual occurrence to the residence hall staff and Security.
7. Report any unauthorized or unescorted males present in the halls to a staff member or Office of Security immediately.
The Career Development Office is located in Stamper Commons suite 211. Comprehensive
career-related assistance is available.
The Career Services Office provides students with information about careers, job opportunities (full-time, summer and part-time), career searching strategies, résumés and cover letters, interviewing, companies/employers, graduate schools, job market outlooks and job fairs.
Available services include:
• Individual consultation to discuss students’ career concerns and job search needs.
• Workshops on various topics, such as how to decide on a major/career, write a resume and cover letter, interview successfully, and plan a job search strategy.
• The Alumnae Career Connection Program, a database
on the Stephens website that includes the names and contact information
of approximately 350 alumnae in a variety of career fields. These alumnae
have volunteered to assist students in their career exploration and search
for jobs and internships.
• A Credential File Service for Education Majors which provides letters of recommendation to school districts to support the student’s application. All packets of materials are sent at no cost to the student for the first job search. The file is kept for five years.
- Internship Program providing students (usually sophomores or juniors) to help identify professionally oriented internships suitable for a student's career goals and major. Internships are considered part of the professional development process at Stephens College and are integrated into the academic curriculum. Many departments at Stephens require a student to have a for-credit internship prior to graduation. Your advisor can tell you if your major requires an internship. It is highly recommended (and often required) for students to enroll in Pre-Internship Development course (INT 210) in order to learn how to make a successful transition to the workplace. Topics for this course include: exploring realistic internship goals, researching employers, developing a professional resume, preparing for an interview in your preferred field, and making a professional transition to a work environment. This course is usually the first step in receiving credit for your internship experience.
• Stephens Employment
Both types of student employment are funded in part by Stephens College. Federal Work-Study is primarily federally funded. Stephens employment is completely funded by Stephens College. Students must be eligible for Stephens Employment or Federal Work-Study to work on campus. If you have work-study as part of your financial aid package, you have been granted the opportunity to work on campus to earn a portion of the aid you have received. You will be able to earn the amount listed over the course of the academic year, assuming you work as scheduled. If you choose to work fewer hours or accept a position with fewer hours, you will not earn the full amount.
Jobs are not automatically assigned. Students must complete a Student Employment Form (available in 211 Stamper Commons) and interview for work-study positions. All work-study positions are posted on the Career Development Office section of the Stephens’ web site on the pages titled "Work-Study Job Listings.".
On campus, students work in the library, post office, academic departments, administrative offices, student services offices, and recreation areas. Students earn minimum wage with paychecks issued every other week. Student employees are expected to work responsibly under the direction of their supervisors. Students who do not perform as expected may be dismissed from their jobs. If a student chooses not to work on campus, the amount of the employment award will not be made up by other types of aid and campus jobs may not be available at a later date. If you have an unpaid balance due to the College, you are strongly encouraged to apply your earnings to the amount owed until your account is paid in full.
Every student employed at Stephens College must complete Federal and Missouri W-4 forms and an Employment Eligibility Verification Form (I-9). These forms are available in the Human Resources Office, Hickman Hall. The student must provide documents to establish identity to sign up for payroll. Acceptable identification can be found on the following government web site www.uscis.gov/files/form/i-9.pdf .
services to be provided by Stephens College include conducting intake interviews
and assessments, making referrals to appropriate psychological resources,
providing individual counseling for students and providing psychological
consultation with College personnel regarding student concerns. Additional
services may be negotiated for a fee. Counseling is provided through Health
Services, on the lower level of Stamper Commons. Students should call ext.
4157 for an appointment.
Stephens makes local telephone
service available to each residence hall room. Local service is provided
to each room as part of the room cost. Questions about or problems with
the service can be directed to the Telecommunications Coordinator, Hickman
Hall (first floor).
Stephens College furnishes one working telephone line in each residence hall room. Student phone lines come equipped with a wide array of features: call waiting; call forwarding; call transfer; private voice mail (one per line in room, roommates share); 911 emergency locator. There is no charge to make local calls.
Telephone Ethics and Security
This code is based on three legal concepts. It is unethical and often illegal without proper and valid authorization to:
1. obtain access to services that do not belong to you.
2. consume or utilize services that do not belong to you.
3. alter or destroy things that do not belong to you.
1. Always conserve resources and carefully protect voice mail security numbers.
2. Never unnecessarily prevent others from using a telephone resource.
3. Never use the telephone or voice mail frivolously.
4. Never use the telephone system to harass others or to perform other illegal or unethical activities.
5. Never make harassing phone calls.
6. Never intentionally disrupt voice mail or phone service.
7. Never intentionally place 911 calls when there is not an emergency.
Breech of telephone ethics by any person will result in referral to the Judicial Board.
Students are reminded that use of cellular phones for incoming or outgoing calls during classes or meetings is prohibited. Cell phones should also remain silent during class and meetings.
Life activities are programmed through various campus areas. Check with
the Office of Student Leadership and Campus Programming for specific information.
The Firestone Baars Chapel
Designed by Gateway Arch architect Eero Saarinen, the Chapel reflects universal tenets of different religions and the central place faith plays in both education and daily life. Centrally located on campus, the Chapel is available for varius activities. Contact the Conferencing Office, 210 Stamper Commons, ext. 4257, for details.
Office of Residence Life
The Director of Residence Life and three graduate residents are responsible for all room assignments and changes, communication of residence hall policies, and supervision of residence hall staff and students. A separate Residence Hall Manual exists for students who live in the residence halls. The Office of Residence Life is located on the first floor of Stamper Commons, ext. 4230.
This office is responsible
for student organizations and campus programs such as speakers, cultural
and educational programs, music acts, and comedians. This office also coordinates
Family Weekend, which takes place every fall semester. The LPO also directs the activities of the Diversity Coailition. Staff members are
available to serve as consultants for student fund raising, recruitment
and special events for the various student organizations on campus. The
objective of this office is to help all students increase participation
in College activities and to enrich their college experience. Specific programs
Staff members are capable of offering leadership training workshops for student organization leaders and others upon request. These programs help students further develop their leadership skills.
Leisure and entertainment
Workshops, activities, and experiences are offered to release stress and to broaden educational backgrounds. Leisure education is offered periodically through the Office of Student Leadership and Campus Programming.
The Student Programming Committee, a standing committee of the Student Government Association, works with the Office of Student Leadership and Campus Programming to provide activities of interest to students. These activities include d include concerts, dances, coffee houses, and study break activities.
The Student Computer Center,
located in the Lower Level of the Library, houses Macintosh and Windows
computers that are available to all part-time and full-time students. The
lab has black and white and color laser printers, a scanner, and multi-media
equipment including overhead projectors for presentations and classroom
use. All computers are connected to a local area network and to the Internet.
Stephens’ e-mail accounts are required for all students. All students
receiving an e-mail account will sign an Acceptable Use Policy form and
agree to comply with the MOREnet Acceptable Use Policy. Internet and e-mail
use are privileges and may be revoked if there is any misuse. Work-study
students staff the center after 6 p.m. Sunday-Thursday. The center posts
extended hours and times when the lab is used by classes. CC&T cannot
guarantee any computer or file in the student computer center. Students
who bring their own diskettes are not guaranteed that any computer, printer
or software will work in the time the student wishes before a paper or project
is due. The College cannot guarantee that the computer lab will be virus-free
at all times. Personal computers cannot be repaired or replaced by the College
if damaged by power outages or surges. Use of the lab is a privilege not
a right. Regulations surrounding computer usage are as follows.
Students must log into their Stephens e-mail account to use the printers in labs across campus. Students need to deposit money into their accounts to be able to use this printing service. Students may go to the Accounting Office in Lela Raney Wood Hall to add money to their printing account.
Priorities for access to the Stephens computer system for Stephens students:
1. Classwork and administrative use
2. Information access appropriate to the mission of the College
Students who desire access to Stephens’ computer resources can acquire a login-user ID and password for their personal or classroom use.
Residence hall computer access
All the residence halls are connected to the campus network via a wireless system. Students may connect to the network from their room by contacting CC&T. A computer lab is available to students in each hall. The computers are connected to the network to provide access to the Internet and e-mail. The computers also have the Office Professional Suite for students to write papers. A laser printer is in each residence hall office for access. Courteous use of the machines is expected. Hall computer privileges for all students may be revoked or severely restricted if there is abuse of the computers.
Campus Network Access
Wireless access is available for students who choose to use the wireless connection. If a laptop is used, the student may go to these locations to access the network: Commons Pit, Commons Lunchroom, Columbia Foyer, Library, and any residence hall. CC&T support the network access but do not support personal computers.
Computer Ethics and Security
Stephens’ computing resources are available as a privilege to faculty, staff and students in a manner similar to resources available in the library. With the privilege of access, however, comes responsibility. As with any shared, finite resource, it is unwise and unfair to others to use computers frivolously. Computer resources on campus are meant to be used as tools to facilitate education, not to play games or cause mischief.
Two ethical concepts guide this policy. First, “utilitarianism,” the concept that ethical actions are those that result in the greatest good for the most people. Second, the “mixed rule deontology” says that rules are important in defining ethical conduct, but, at the same time, the consequences of the action also are important. For on-campus computer use, it is best to follow the rules provided in the code (with the realization that some unethical actions may have been missed). Users also must think about how their actions will affect other users.
This code is based on three legal concepts. It is unethical and often illegal without proper and valid authorization to:
1. obtain access to services and data that do not belong to you.
2. consume or utilize services that do not belong to you.
3. alter or destroy data that do not belong to you.
1. Always conserve resources such as disk and tape storage, CPU time, memory, paper, printer supplies, etc.
2. Always carefully protect IDs, accounts, files, printouts and other computer resources from unauthorized users.
3. Never unnecessarily prevent others from using a computer or other resource.
4. Never use a student-user ID other than your own.
5. Never use any ID, account or file without proper authorization.
6. Never intentionally seek access to an ID other than your own.
7. Never send messages to unwilling recipients.
8. Never use e-mail or send messages frivolously.
9. Never waste excessive time playing games on campus computers.
10. Never distribute a program that damages the user or system environment.
11. Never use computing facilities or resources to harass other users, plagiarize the work of others or perform other illegal or unethical activities.
These rules are vigorously enforced. Users who do not comply with the rules may have their user IDs restricted or revoked, or their access curtailed. Severe cases of abuse may result in prosecution, termination or disciplinary probation.
You don’t have to be the victim of computer abuse. Always keep your password confidential. Do not share a password with anyone. No computer system alone can protect someone who fails to conceal his or her password. Leaving a computer without logging off is like leaving your front door unlocked and open. Using an obvious or easy-to-guess password is like hiding the key to your front door under the welcome mat. Physically protect your session by logging off the computer or locking the door, pick a password at random from a magazine, and never record the password where someone might find it. If you suspect your password has been compromised, change it or notify CC&T so that it may be changed for you.
Never share a user ID with anyone. Do not share a Stephens student-user ID and password with anyone. When detected, both parties involved will lose their IDs.
Never run a program sent to you unless you know what it does and completely trust its source. This rule applies to all computer files. In the recent past, such “gifts” have been known to act like Trojan horses, sending obscene messages in the recipient’s name to other users, replicating and spreading viruses, or destroying data that may have taken years to compile.
Social Networking Websites
Many students now use Facebook, MySpace, and other such communication accounts. Students are warned that they should be very careful about what information they share on these sites. Future employers and internship providers along with many other people check these sites regularly. The college does not survey these sites regularly but will become involved in a student's posting on such a site if another student is offended or if the college is slandered. Such situations may be adjudicated by J-Board.
Students are responsible for checking their campus email and being aware of the material contained within. Faculty and administrators will send out emails notifying students of important and updated information which may be pertinent for students to know.
Game Playing and Chatting
common abuse of computing observed at Stephens is excessive message sending
and game playing. Because communication programs and games are excellent
ways to introduce people to computers, and because most users eventually
move on to more productive use of e-mail and other computing resources,
the College allows these activities.
Unfortunately, some people become addicted to such activities. The problem with this compulsion is that there is a finite number of computers, which sometimes makes it difficult for users with legitimate needs to find a free computer. Anyone observing such unnecessary usage should not hesitate to ask the user to desist or report the problem to a User Consultant or CC&T.
Rather than limiting everyone’s use of computing resources, CC&T has tried to identify and deal with the worst abusers. CC&T will hear and verify specific complaints. Moreover, the College keeps a log of networking, inter-user communications, log-on attempts, printing, links and other activities. These logs can reveal usage trends and verify complaints. Taped backups of disk files also are made, mainly to protect users from accidents, but also to trace abuses.
To minimize waiting time for computers, printers or other resources, wasteful users may have their connections limited.
Detecting, proving and prosecuting plagiarism is relatively easy. The standard academic penalties for plagiarism are severe. Guilty students not only have lost computing privileges, but also have failed courses and been placed on probation—even those students who have completed a course and shared their work with others in a subsequent semester.
Carelessness can encourage plagiarism. Be sure to pick up all your printed output and discard it carefully. Report individuals who are rummaging through new or discarded output.
Campus Computing encourages you to explore and use the College’s computer system for genuine educational pursuits. If you have doubts about a course of action you plan to take, consider whether it is responsible, polite conduct and consistent with the rules and guidelines above. If you have questions or wish to report suspicious activity, contact your adviser or a full-time CC&T staff member.
Anyone who is caught illegally downloading media materials will have their Stephens College network access disconnected. The access will be disconnected until CC&T is satisfied that the copyright infringement is deleted. If a student is responsible for many copyright infringements, CC&T may permanently remove all network privileges from the student.
World Wide Web Home Pages
Each individual is responsible for his or her own published materials on the system. The system manager and CC&T are in no way responsible for the acts of individuals who use the system or the materials that they publish. College computer equipment may not be used for commercial purposes. Usual academic standards should be applied. Sources should be cited, information should be correct and timely, and copyright notices must be included where appropriate. Stephens adheres to the Digital Millennium Copyright Act and all other copyright laws. CC&T may refuse to list any page that breaks College regulations or intellectual property laws. Guidelines for home page development will be available upon request.
Computer & telephone help/repair
All telephone repairs will be reported to 876-2381 (or ext. 4381). This phone will be answered by CC&T and monitored regularly. Help and repairs for residence hall computers and printers are also available at the same number. Some software and hardware help is available at the computer room (ext. 4586). Work-study students check the residence hall labs occasionally and report problems to CC&T. For personal computer repair and help, check the Columbia Area suggestions later in this book or check the Telephone book.
Violation of computer policies
Students violating computer policies will be referred to the Student Judicial Board.
Student Health Services
Student Health Services (SHS)
is located at 103 Willis Ave. The Director of Health
Services is a physician who provides treatment for minor illnesses
and injuries, health counseling, women’s health exams and a referral
All students are required to fill out a health history form. This form must be completed and returned to SHS before classes begin. Grades can be held for incomplete health forms and immunization records. The required immunizations must be DATED as stipulated. Two measles shots are required. A meningitis shot (or signed waiver) is also required. Students failing to comply may NOT REGISTER for classes until this requirement has been met.
Physician services are available 9 a.m. to 2:30 p.m., Monday through Friday. Appointments should be made by calling ext. 4157. SHS follows the academic calendar, so it is closed during the summer and other school vacation times.
Costs and Charges
Visits to the physician are provided free of charge to students. Medicine, lab tests and physician fees when referred are not free of charge.
A licensed counselor is available to provide brief, solution-focused therapy at no charge. Consultation and referral services are also available. All counseling services are on a confidential basis. Appointments can be made by calling ext. 4157.
Allergy injections are administered at SHS with serum supplied and prescribed by the student’s physician. Written instructions must accompany the serum.
The focus of health education is health promotion and disease prevention with a special emphasis on women’s health issues. Health education takes many forms: classroom and residence hall programs, campuswide awareness efforts and one-on-one intervention.
Referrals to physicians, health care agencies and paraprofessionals are made as indicated or when directly requested by the student. There are several excellent hospitals in Columbia, as well as physician specialists and dentists.
There is no inpatient care offered by SHS. Students too ill to remain in their residence halls are sometimes admitted to a nearby hospital or may be sent home to recuperate. Students with minor ailments requiring bed rest can arrange to have meals brought to their rooms (see Food Service).
Emergency care is not offered. Emergencies are referred to emergency care facilities. Check with your insurance provider to see how to pay for this service. Emergencies can happen to anyone.
Students are not required to provide health insurance, but individual health insurance is highly suggested.
Absences from Class
Student Health Services is not responsible for issuing excuses for illnesses. Attendance policies are announced in each class syllabus, and if a student is sick, she must follow the individual faculty member’s policy. If SHS has arranged a diagnostic or surgical procedure that conflicts with class time, a note will be sent to the faculty member affirming that fact. Any extended absences must be brought to the attention of the Office of the Vice President for Student Services, ext. 4212.
Students who have been diagnosed as having any form of contagious disease must notify SHS. Diseases or illnesses considered reportable public health threats include: diphtheria, measles, German measles, mumps, hepatitis, tuberculosis, flu-like illnesses, meningitis, encephalitis and AIDS.
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