Student Success Center :: Advising
Program :: Assessment :: Class
Attendance Policy :: Dean's List ::
Library Resources :: Policies Governing
Academic Matters :: Special Academic Programs
:: Student Records :: Student
Addresses :: Withdrawal from the College
Students needing assistance with reading, writing and learning strategies
find guidance in the Student Success Center, located in the Hugh
Stephens Library. Professional staff members work with you on skill
development and academic counseling issues. Hours of availability
are posted outside the center. No fees are charged for these services.
If you need help with a particular class, visit the Academic Resource
Center located in Hickman Hall or contact your instructor who can
provide individual assistance or refer you to student tutors. If
you are not sure where to begin, consult your faculty adviser or
the Vice President for Student Services. Many academic programs
maintain lists of available tutors for interested students. You
will be responsible for any fees incurred. The mathematics/computer
science tutors are available to help you with all facets of mathematics/computer
science coursework. In some areas, student assistants schedule help
sessions. Learning disabled students who need assistance with coursework
should first contact their instructor and then the Vice President
for Student Services for further assistance.
Stephens College takes pride in its advising program. Your faculty
adviser will assist you in planning your individual program of studies
and activities. Ideally, the advising relationship is one of mutual
friendliness, confidence and respect. The ultimate objective is
for you to become self-motivated and self-disciplined in active
pursuit of your chosen goals. It is not necessary for you to select
an adviser from your academic area. If your adviser is not from
your academic area and you need additional information about your
academic program, contact the program chair.
Changes in Adviser
It is important that you and your adviser have a good working relationship.
If for any reason it is in your best interest to change advisers,
contact the Office of the Registrar, or the Office
of the Vice President for Student Services, 223 Stamper Commons.
Each semester, an advising day allows students to meet with their
advisers in preparation for upcoming registration. On these days,
no classes are scheduled. Students are responsible for setting up
appointments with their advisers to discuss goals and plan degree
Keep the catalog of the year you entered Stephens available at all
times. It is your guide to meeting all requirements in your degree
program. You may change to a later catalog at any time but never
to an earlier catalog.
Stephens College uses assessment to continually enhance and improve
your education. All students are required to participate in assessment
activities. Your adviser and the Office of Assessment will give
you information on assessment activities.
General Education Assessment
With guidance from your adviser, you will collect work done in general
education courses, which you will use to demonstrate your ability
in the areas of general education. It is very important that you
save your academic work. It is strongly recommended that you create
a file into which you place all of your papers, disks, and projects.
Many of these will be placed in your general education portfolio,
which you will be required to submit before graduation. The purpose
of the assessment portfolios is for evaluation of the general education
program at Stephens College, not the evaluation of individual student’s
Each major has its own assessment plan. Check with your adviser
or Program Chair for more information on the specific requirements
of your major.
To confirm your registration, attendance at the first class meeting
of each course is mandatory. If you do not attend the first class
meeting, you may be required to drop the course and your space given
to a student who has been on the waiting list for the course. If
an emergency necessitates a late return to campus, call the Office
of the Vice President for Student Services to notify instructors.
Students are expected to attend all regularly scheduled meetings
of courses in which they are enrolled. Absence from class for
any reason does not exempt you from completing required
coursework. If you know in advance that you will be absent, it is
your responsibility to notify the instructor prior to the absence
and make arrangements to complete the work missed. It is the instructor’s
prerogative to determine the work that may or may not be made up.
If you have a prolonged absence due to illness or emergency, you
also must notify the Office of the Vice President for Student Services.
Instructors determine the attendance policy for their classes, which
is consistent with the College drop-add policy. Attendance may be
used as a factor in determining a student’s grade or amount
of credit granted. Any time you miss class, it is counted as an
absence. Each instructor will announce the attendance policy at
the beginning of a course; the policy will be stated in the syllabus
or course outline provided to you.
During the examination
period, classes meet to complete the work in a course through a
final examination, special project, critique or some other means
determined by the instructor. Classes are to meet during this time
according to the examination schedule published by the Office of
the Registrar in the Schedule of Courses.
Guidelines for campus-sponsored trips
Students traveling to off-campus events sponsored by the College
need to follow the guidelines set forth in this document.
1. College-sponsored trips require that the names of all students
traveling to an event be submitted to the Controller. Forms for
this purpose may be obtained from the same office.
2. Students must have private medical
insurance and they should carry insurance cards with them when they
3. Students should travel in College-owned vehicles or use commercial
transportation when traveling. Use of private, personal transportation
is not approved by the college.
4. All rules governing student behavior, as listed in Within the
Ivy, are applicable off campus. Students should always remember
that they are representatives of the College and that their behavior
should reflect the standards of the College.
5. The sponsoring faculty or staff member in charge of the trip
is ultimately responsible for emergency decisions made off campus.
Students are expected to respect those decisions, made both for
student safety and for the benefit of the College-sponsored program.
6. The sponsoring faculty or staff member is responsible for creating
specific guidelines for student safety. Specific event guidelines
should be published by the sponsor, distributed to and signed by
each of the attending students.
At the end of each semester, students who have no incompletes and
who earn a semester grade point average of 3.60 to 3.79 are named
to the Dean’s List with Honors. Students who have no incompletes
and who earn a semester grade point average of 3.80 or higher are
named to the Dean’s List with High Honors. Dean’s List
students are nominated for the National Dean’s List by the
Vice President for Academic Affairs and the Vice
President for Student Services.
Governing Academic Matters
The following Honor Code was adopted by SGA:
"We, the students of Stephens College, in keeping with the
high standards of this institution, are committed to upholding the
traditions of academic honesty and personal integrity. We promote
an atmosphere of mutual trust among students, faculty and administrators
— trust that Stephens students will conduct themselves honorably.
We will not cheat or steal or tolerate those behaviors in fellow
students. Each student is responsible for protecting these standards
for the benefit of the entire Stephens College community."
Academic honesty must be paramount in a community devoted to learning
and the exchange of educational information.
The purpose of the procedure outlined below is to provide the student
with easily implemented means for petitioning a waiver of a college
degree requirement (but not a requirement in the major or minor)
or for appealing any final grade decision, academic suspension,
expulsion or involuntary withdrawal which she/he considers arbitrary,
capricious or contrary to College policy. In every type of academic
appeal, except a grade appeal, the student petitions the Academic
Standing Committee directly. Before initiating a grade appeal, or
between any of the grade appeal steps outlined below, students are
encouraged to seek advice from their academic advisers or the Vice
President for Student Services.
Students not satisfied
with the decision of the Academic Standing Committee can, in
special circumstances, appeal the decision. The appeal should
be addressed to the Vice President fro Academic Affairs. The
decision of the VPAA is final and cannot be further appealed.
It is the responsibility of the student to initiate the grade
appeal procedure at each level. The student must discuss her/his
concerns with the instructor and may also consult the program
chair. Each will advise her/him of due process procedures. If
the student drops the matter after the conference with the instructor
or program chair, the appeal will not be carried higher. The
student also should bring all supporting evidence to the various
The following procedure outlines the steps of the academic,
or grade, appeal. It is expected that all parties involved in
these steps will make a good faith effort to resolve the issues.
In all academic appeals, except a grade appeal, the student
consults the Registrar and submits a written petition to the
Academic Standing Committee. The written petition shall set
forth all reasons and documentation as to why the student considers
the academic suspension, expulsion or involuntary withdrawal
to be arbitrary, capricious or contrary to College policy, or
as to why it would be appropriate to waive a degree requirement.
The committee will carefully review the petition, all other
pertinent information and the records of the College, and will
determine whether the academic suspension, expulsion or involuntary
withdrawal was arbitrary, capricious or contrary to College
policy, or whether it would be appropriate to waive a degree
requirement. The appropriate College officials and the student
will be notified in writing of the committee’s decision.
1. Before initiating a grade appeal, the student shall first
speak with the instructor. The student may ask to see the instructor
in the program chair’s office or she/he may ask her/his
adviser or the student advocate to accompany her/him to the
appointment. The student must take all graded work to the interview
and inquire as to how the final grade was determined. The instructor
may agree that a grade change is appropriate. If so, the instructor
shall complete a Change of Grade form in the Office of the Registrar.
An instructor may change a grade without review by the Academic
Standing Committee if the change is processed within one semester
after the grade is assigned. Grades that have been on record
for more than one semester may not be changed unless approved
after an examination of the circumstances by the Academic Standing
2. If the discussion with the instructor and the program chair
does not resolve the issue, the student may petition (in writing)
the Academic Standing Committee, giving the committee complete
information, including the syllabus and all graded work done
for the class, and why the student believes the final grade
was arbitrary, capricious or contrary to College policy.
3. The committee will ask the instructor how grades were assigned
for all students in the class and why the petitioner received
the given grade.
4. The committee will carefully review all graded work and other
pertinent information, and will decide whether to uphold the
grade or change it. In exceptional cases where a grade change
is called for, the committee, after consulting with the instructor,
will direct the Registrar to change the grade. All parties will
be notified in writing of the committee’s decision.
Academic dishonesty refers to behaviors which violate the academic
standards of the College. It includes but is not limited to
1. Engaging in dishonesty in examinations, assignments or any
other academic activity.
2. Committing plagiarism, which is a form of academic dishonesty.
Plagiarism is defined as using another person’s phrase,
sentence or paragraph without quotation marks; using another’s
design, choreography, ideas or compositional structure without
properly crediting the author, artist or composer; paraphrasing
without introducing or documenting the source; using someone
else’s design/art project, speech or composition, and
presenting it as one’s own (i.e. buying a paper from any
3. Using copyrighted material or paraphrasing it as though it
were one’s own. This includes works of all kinds, whether
literary, musical, motion picture or other audiovisual productions,
or works of art such as graphic arrangements, photographs, paintings,
choreography, logo types and trademarks. One must credit the
owner or author for any use of copyrighted material.
4. Willfully aiding another student in any act of academic dishonesty.
5. Falsifying College records, including the lack of declaration
of all transfer credit.
Procedures to be Followed in Regard to Course-Related
Instances of Dishonesty
Faculty members should inform students of policies concerning
dishonesty in their classes. The general procedures are outlined
1. A faculty member suspecting dishonesty will first confer
with the student.
a. If the teacher is convinced the student is innocent, the
matter will be dropped. If the apparently unethical behavior
was unintentional, the wrong will be explained to the student,
who will be told how to avoid a future recurrence. No penalty
will be imposed, although the faculty member must notify the
Academic Standing Committee.
b. If the student admits guilt to the act of dishonesty or if
the teacher is convinced the student is guilty, the faculty
member may impose a penalty previously specified in the course
syllabus, class announcement or another written form of advance
notification. If the faculty member does not have a stated policy,
the penalty will be no more severe than a grade of failure for
that assignment, and that grade will be averaged in with the
final grade. The Academic Standing Committee will be notified
of the incident.
2. If the student does not admit to the act of dishonesty, or
if either the faculty member or the student desires a formal
hearing, the faculty member will withhold credit for the work
in question and notify the Academic Standing Committee, pending
the outcome of the hearing. If the student requests a hearing,
she/he will submit a written statement, with reasons and documentation,
explaining her request for a hearing, to the chair of the Academic
The chair of the Academic Standing Committee will convene the
committee for a hearing within two weeks of the receipt of the
request by either the student or the faculty member. The student
and the faculty member will be notified in writing of the time
and place of the hearing at least three days prior. Committee
procedures will provide the student with fundamental fairness
and appropriate rights of due process.
3. The Academic Standing Committee will review all cases where
a student has been found guilty of more than one incident of
academic dishonesty. Hearings will be scheduled as appropriate.
4. In cases of academic dishonesty that affect a degree already
conferred, the Academic Standing Committee will make a recommendation
to the President of the College and the Board of Trustees. The
Board of Trustees will determine whether or not the degree will
1. In situations where the faculty member and the student come
to an agreement on the events of the incident and determine
that the student has committed an act of academic dishonesty,
the following sanctions will be imposed:
a. For the first offense in any one course, the faculty member
will determine whether the student should receive an F on the
work in question or an F in the course.
b. For the second offense in the same course, the faculty member
will give the student an F in the course. The Academic Standing
Committee also will review the case and may add additional sanctions
which could include suspension from the College for at least
2. In situations where the Academic Standing Committee is asked
to hear the case and the student is found guilty of committing
an act of academic dishonesty, the following sanctions will
a. For the first offense, the committee may recommend to the
faculty member that the student receive an F on the work in
question or an F in the course.
b. For a second offense in the same course, the committee may
recommend an F in the course in question and also may recommend
that the student be placed on disciplinary probation or suspension
from the College for at least one semester.
c. If a third offense occurs, the committee may recommend suspension
or immediate expulsion from the College with no possibility
3. In situations where the Academic Standing Committee reviews
instances of two or more violations that occur at any time during
the student’s college career and involve two or more courses,
the following sanctions will be imposed:
a. If the student is guilty in two separate instances of academic
dishonesty, in addition to the penalties assessed by the individual
faculty members, the committee may recommend disciplinary probation
or suspension from the College for at least one semester.
b. In the event of a third instance of dishonesty, in addition
to the penalties assessed by the individual faculty member,
the committee may recommend suspension or immediate expulsion
from the College with no possibility of return.
c. In cases of academic dishonesty that affect a degree already
conferred, the Academic Standing Committee will make a recommendation
to the President of the College and the Board of Trustees. The
Board of Trustees will determine if the degree is to be revoked.
4. Grade adjustments are reported to the Office of the Registrar
with appropriate explanations.
5. A student may appeal the decision of a faculty member to
the Academic Standing Committee within seven days of the decision.
The appeal must be in writing.
6. The only appeal of decisions made by the Academic Standing
Committee is to the President of the College.
Policies Related to Falsification of College Records
Falsification of current College records or of records provided
to the College is grounds for expulsion. Failure to declare
college credit attempted or earned elsewhere is considered falsification
of records. Incidents will be reported to the Academic Standing
Committee which will hear the case. Students found to have falsified
records are subject to probation, suspension or expulsion.
Beginning the Semester
Students will not be allowed to begin a semester course after
the semester add deadline or begin a session class after the
session add deadline. Independent studies can be arranged with
the assistance of the Registrar and your academic adviser.
Procedures to be Followed in Regard to:
Revocation of a Degree
A degree granted on the basis of fraudulent information knowingly
furnished by the student or any other person pertaining to the
student’s academic performance is subject to revocation
on the basis of academic dishonesty. When such charges are made,
these procedures will be followed:
1. The charge will be reviewed by the Academic Standing Committee
according to the guidelines published for allegations of academic
2. If the allegations are not well-founded, the committee will
dismiss the charge.
3. If probable cause is found, the committee will interview
and prepare reports from all persons directly involved.
4. The student will be notified in writing of the allegations
and given a fair opportunity to present her/his position in
writing. The student will have the right to a formal hearing,
if requested. The notification sent to the student will include
the range of sanctions or penalties that apply to allegations
of academic dishonesty, including the possible revocation of
a degree, assuming completion of degree requirements is brought
into question by the charge.
5. The Academic Standing Committee will review all information
brought to bear on the case. If the allegations are found to
be true, the committee will determine the appropriate sanction
or penalty according to the degree of academic dishonesty. If
the penalty does not involve the possible revocation of a degree,
the committee will notify the student of the outcome of the
case and any penalties assessed.
6. If the penalty involves possible revocation of a degree,
the committee will make that recommendation to the President
of the College and the Board of Trustees.
7. The President of the College and the Board of Trustees will
review the recommendation and determine the appropriate sanction
or penalty, including if the degree is to be revoked.
8. The student will be notified in writing of the decision made
by the President of the College and the Board of Trustees. The
letter also will notify the student if she/he is dismissed from
the College on the grounds of academic dishonesty or if she/he
will be given the opportunity, under stated conditions, to complete
9. If allowed to complete degree requirements, the Academic
Standing Committee will confer with appropriate faculty and
administrators to establish the conditions that allow completion
of degree requirements within a future degree-granting period.
Stephens offers several study abroad opportunities (see Catalog).
For a limited number of students, Stephens sponsors an honors
program in Cambridge, where students are enrolled in Homerton
College of Cambridge University. Applications for the Cambridge
program must be submitted to the Study Abroad office by March
1 of the preceding year. Stephens also sponsors a program at
Ewha Womans University in Seoul, Korea. All classes are taught
in English by experienced faculty and students have an opportunity
to learn in-depth about the Asian culture and customs. For both
the Cambridge and the Ewha programs, participants are chosen
through a screening process and if chosen will pay all fees
directly to Stephens College.
Programs offered through other colleges or universities must
be approved by the Director of Study Abroad as part of a leave
of absence. Such programs also must have the approval of your
adviser and the program chair.
Mid-Missouri Associated Colleges and Universities
Stephens College is a member of MMACU, a consortium of colleges
and universities located in central Missouri. Full-time students
enrolled at Stephens College may cross-register at another MMACU
institution without additional tuition. Beginning the second
semester of the first year at Stephens, full-time students in
good academic standing may choose this option. MMACU credit
counts toward the maximum credit allowed in a semester. Students
who cross-register are subject to the academic policies and
special course fees, if applicable, of the MMACU institution
for that enrollment. Course schedules for MMACU institutions
and information about cross-registration are available in the
Office of the Registrar.
1. With the exception of materials collected on a confidential
basis prior to Nov. 19, 1974, the following records are open
for your review through the appropriate offices.
a. Your student folder and academic record (Office of the Registrar)
b. Placement files with the exception of letters designated
by you to be confidential (Career Planning & Placement)
c. Health records (Health Services)
d. Your file in the Office of the Vice President for Student
e. Financial aid records (Office of Financial Aid)
f. Office of Accounting
2. If you believe that “inaccurate, misleading or otherwise
inappropriate data” is included in your Stephens records,
you may request a hearing through the Academic Standing Committee
to obtain a review of any academic or non-academic information.
3. The following items are considered “directory information”
and legally can be released without obtaining your consent:
c. Telephone number
e. Major field of study
f. Dates of attendance
g. Degrees earned and awards received
This information may be released in the College’s Student
Directory and Curriculum Catalog listings, press releases from
the Office of Marketing and Communications, alumnae publications
and requested verification of attendance dates and degrees earned.
4. The College requires your consent before information in school
records other than directory information is released to any
person other than school officials, parents or specified representatives
of state or federal government agencies identified by the law.
5. School officials and instructors who have an educational
interest in you will have access to your records. They include
your adviser(s), instructors, counselor(s), members of Academic
Standing Committee, committees which may select you for awards
and honors, and administrative personnel who work directly with
you or review your status.
6. You and your adviser will be able to access mid-term or final grade
reports at the end of each seven-week session through MyStephens. Students will have to provide information to anyone they want to have access to their grade reports. Paper copies of grade reports are not longer mailed to the home address.
7. At your request, the Registrar provides official transcripts
and verifies your academic standing, the Career Planning and
Placement Director provides credentials, and the Vice President
for Student Services completes recommendations, employment forms
and statements of good standing. Each office will secure a written
release from you for the transfer of information from school
records and, if desired, will provide you with a copy of the
8. A written request shall be secured from all persons, agencies
or organizations desiring non-directory type information from
your records. This request shall be kept in your file. A statement
will accompany the information saying that it is provided with
your written consent and that by receiving the information,
the third party agrees not to permit any other party to have
access to such information without your written consent.
9. If information is furnished in compliance with judicial order,
or pursuant to any lawfully issued subpoena, you will be notified
of all such orders or subpoenas in advance of compliance by
10. According to the GLB Act, each student is now required to
create a personal identification number. College employees in
the office are unable to discuss any information related to
a student at Stephens College without the person making the
request knowing the personal identification number. Sharing
of information is still governed by the Buckley Amendment, which
limits college employees from discussing grades, health or psychological
matters, among other things, with anyone but the student.
11. Beginning Fall 2003, students at Stephens College will no
longer be identified by Social Security Number. A special identification
number will be created for each student by the College when
the student enters the first semester of attendance. Students
are responsible for knowing their ID number and protecting their
Students are required to notify the College of their
permanent address and telephone, summer address and telephone,
and the person to contact in case of an emergency. All
permanent address and telephone changes and corrections should
be brought to the Office of the Vice President for Student Services,
first floor Stamper Commons. All vacation and summer
address changes should be submitted to Office of Residence Life
and the Stephens College Post Office.
from the College
Withdrawal and refund policy
Except for a $100 administrative fee, Stephens will refund all
of the student’s comprehensive fees if he or she cancels
his or her enrollment before the first day of the semester.
In the event that a student completely withdraws, after the
first day of classes, either voluntarily or at the request of
the College prior to 60% of the completion of the semester,
a pro-ration of comprehensive fees is calculated based on the
number of days attended compared to the total number of days
in the semester. Calender days (including weekends) are used,
but breaks of at least 5 days are excluded. Comprehensive fees
are credited and financial aid is charged back in accordance
with Federal regulations in the following order: Unsubsidized
Federal Stafford loans, Subsidized Federal Stafford loans, Federal
Perkins loans, Federal PLUS (Parent) loans, Federal Pell Grants,
and Federal SEOG (Supplemental Educational Opportunity Grant).
“Official” notification of withdrawal must be given
to the Vice President for Student Services in all cases of voluntary
withdrawal. “Official” notification is a verbal
or written notice provided to the Vice President for Student
Services. If no “official” notice is given, the
documented last date of attendance will be used. After
the 60% point in the semester, a student will be charged 100%
of the comprehensive fees and will be deemed to have earned
100% of their financial aid.
Summer Session Withdrawal and Refund Policy
The above policy also applies to the summer session.
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